The different versions of the tracking software range from corporation wide to office wide. We offer systems for complex and simple solutions alike. There is an Enterprise and Lite version of our tracking software with an Internet module for the Enterprise version for WAN networks.

There are 2 full versions for our file tracking software with numerous features and functionalities that get customized for each customer. All versions are offered with "concurrent seats."

Enterprise Version- Full scale Records Management System for managing the File Room, Archive Center, etc. Enables access across the Enterprise. The software runs on MySQL. Our File Tracking Software tracks your hard copy active and inactive records as well as your electronic records including full blown RFID capabilities.

Lite Version- A cost effective, entry level solution, with full functionality of the Enterprise version, available as a hosted solution. The Lite version is designed to be an affordable solution with little needed for installation or configuration. Full scale RFID is available with the lite version of our software.

File Tracking Software Online Version - Web enabled functionality utilizing any desktop browser. Offers Enterprise wide functionality, including searching, requesting, data entry and printing. The hosted Online version is ideally for the organization that needs to extend Records information throughout the Enterprise.

Additional Modules- What Else Can File Tracking Software Do For Me?

Enterprise Version - Hosted (Can be installed on customer's servers)

• Track Any Type of Object
  • Electronic or Physical
  • Parent/Child Relationships
  • Trailing Documents
• Flexible Indexing
  • Configure Multiple 'Field Sets'
  • Editing Rules
  • Pull downs and lookup tables
• Flexible Searching
  • Multiple Fields at One Time
  • Query Builder
  • Batch Query
  • User Definable Results View
• Circulation Management
  • Bar-Code Scanning for High Volume
  • Automated Pick Lists and Notification
  • Item Reservations
• Electronic Document Interface
  • View Any Electronic Document Type
  • Image Viewer Incorporated
  • Link Unlimited Number of Edocs
• Retention
  • User Definable Periods
  • Event Driven or By Creation Date
  • Citation Management
• Record Center Management
  • Warehouse Shelf Mapping
  • Scan to Shelf, Space Management
  • Portable Data Terminal Support
• Reporting
  • User Definable Ad Hoc Reports
  • Crystal Report Writer
• Security
  • Database, Record Type Level
  • User Definable Roles
  • Electronic Destruction Approval
  • Remote Data Entry Review & Approval
• Database Versions
  • MySQL Server

Lite Version - Hosted Solution

• Track Any Type of Object
  • Electronic or Physical
  • Parent/Child Relationships
• Flexible Indexing
  • Configure Multiple 'Field Sets'
  • Editing Rules
  • Pull downs and lookup tables
• Flexible Searching
  • Multiple Fields at One Time
  • Query Builder
  • Batch Query
  • User Definable Results View
• Circulation Management
  • Bar-Code or RFID Scanning for High Volume
  • Automated Pick Lists and Notification
  • Item Reservations
• Electronic Document Interface
  • View Any Electronic Document Type
  • Image Viewer Incorporated
  • Link Unlimited Number of Edocs
• Retention
  • User Definable Periods (Not Multiple Schedules for Same Item Type)
  • Event Driven or By Creation Date
• Record Center Management
  • Warehouse Shelf Mapping
  • Scan to Shelf, Space Management
  • Portable Data Terminal Support
• Reporting
  • User Definable Ad Hoc Reports
  • Crystal Report Writer
• Security
  • User Security
• Database Versions
  • MySQL

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File Tracking Software Online- File Tracking Software can be accessed and used from any Internet-connected computer. File Tracking Software can also be installed locally on individual workstations or Servers.

File Tracking Software database and software are designed to model your organizational structure and important transaction workflows. You can set up multiple projects for separate organizational units, departments, or business process workflows.

The database maintains all the relationships between each business transaction and all of its associated records, documents, pages, and images, while providing the ability to view, track, print, queue, or create an alert for any item.

• RFID

  • RFID (Radio Frequency Identification) Gen 2 technology for Records Management. Records are Checked out/in based on their RFID tags, instead of bar codes. This solution is for quickly taking inventory, security and finding misplaced files.
• RealTime
  • Interfaces to legacy systems for real time updating of data, or real time exporting of some data in the tracking software.
• E-mail Notification
  • E-mail notifications of requests, transfers, etc to the record center.
• Imaging Capture & Indexing
  • The Imaging Indexing tool allows images to be indexed directly into your File Tracking Software database or linked to existing records. Images can then be viewed with the Enterprise version or by a Net version user.
    
• Carousel Interfaces
  • We have interfaces for all of the major filing carousel manufactures today. These interfaces automatically turn the carousel for requesting files for check outs/ins.
    
• Self-Check- Touch Screen
  • Will call records using a touch screen monitor to check in/out records from your record center.
• Conflict of Interest
  • Scan the full database for any conflicts of interest in the legal realm.

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Feature Comparison List

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